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Cllr D Faulkner, Cllr, R Kenworthy, Cllr R Read, Cllr M Capstick, Cllr P George, and Cllr G Stoker,
, Cllr T Miles,
None
Cllr Faulkner declared an interest in Agenda item 12.3
The minutes of the meeting held on 13th November 2017 were approved and signed by the Chairman. The words “Annual General” were crossed out of the title statement.
A report had been received and circulated to all Councillors prior to the meeting. The report was accepted.
Cllr Kenworthy reported that a meeting had taken place at the end of November with the Environment Agency, Cumbria County Council and West Cumbria Rivers Trust. The priorities were the short term mitigation plans which were underway. The Environment Agency had commissioned a hard engineering options report for flood protection in Bootle and were expecting for the report to be published shortly. Any engineering schemes were thought not to be financially justifiable based on the number of residents potentially affected. The meeting concluded that what was the optimum solutions for upstream retention of water ie heather planting, management of peat, planting of trees would be a pragmatic approach. They were also looking at other sites so that there was a general fell approach.
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It was noted that flood monies were being directed at Carlisle/Cockermouth as areas of highest population.
Further actions:
No members of the public were present.
None received
None received
None undertaken
7/2017/4072 Agricultural building for the storing of manure
Fellside Farm Bootle
APPROVED WITH CONDITIONS
7/2017/4089 Erection of a single local occupancy dwelling (to include demolition of existing
Land to south of Bootle Surgery, Off Chapel Lane, Bootle,
Outline Permission Granted
7/2017/4054 Pipers Croft, Bootle
Raising of existing roof structure to allow for a loft conversion
APPROVED WITH CONDITIONS
Bootle SAX, Main St, Bootle
Installation of Electronic Communications Apparatus
PERMISSION NOT REQUIRED FOR NOTIFICATION ONLY
L Cooper Clerks salary & expenses £430.10
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HMRC PAYE £ 86.40
Soc of Local Council Clerks contribution £ 33.34
E:on Electricity toilets £ 35.93
B Hill Bootle in Bloom £355.29
SH Pennellum Toilet Cleaning Dec17 £ 67.50
It was noted that Bootle in Bloom requested £200 as petty cash for miscellaneous purchases. The Clerk to write to B Hill to explain the council’s policy on petty cash.
To note the following payments that was undertaken under Financial Standing Orders
It was noted that Cllr Capstick is now a bank signatory
None received
.
The Clerk had balanced this to the accounts and this was checked and verified by Cllr Stokes.
It was resolved that the following amendments would be made to the budget:
Adjust the toilets – Utilities up by £200 this to be taken from the Projects budget
The additional cost was due to high water bills resulting from leakages which have now been addressed.
The final budget was presented to the Council after modifications had been made as per the last meeting. It was proposed by Cllr Kenworthy and Seconded by Cllr Stokes to accept the budget. All were in agreement.
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There had been no applications for the council. Notices were to be put on notice boards again
It was noted that Cllr Woodhouse had been unable to attend any meetings during 2017 and the Clerk to write to him to with regards to his intentions.
Allotment field – in the absence of Cllr Miles it was unable to ascertain if there had been any interest in persons wishing to use this field
Cllr Stokes to contact Eric Barker to ascertain whether there are any rural grants available to pay for fencing/hedging the field.
Clerk to write to Mr Tyson to ascertain whether he wishes to continue to rent the other field for £100 per annum, if not it will go out to tender.
Cllr Reed reported that she had not spoken to all residents yet. It was noted that 2 sets of goal posts had been seen.
Cllr George reported that she had been obtaining quotations for the refurbishment of the toilets and hoped to have all quotes for the March meeting.
She presented to the Council a breakdown of what works were required and it was estimated that a budget of £10k would be required to undertake all the improvements.
It was agreed that the toilets would be painted white and after the refurbishment Bootle in Bloom would be invited to place hanging baskets on them to improve the outlook.
The Clerk presented to the Council a draft Retention of Documents Policy which had been obtained from NALC. Cllr Russell proposed that the retention of emails should be for 3 years.
The Clerk gave a brief update on this and how it may affect the Council. It was agreed to await further information after the Clerk had attended a course on this subject on 9 March 2018.
The Chair had produced a list of all activities he was currently involved with and had distributed this to the Councillors for consideration. Councillors to come back to next meeting with suggestions as to which they would like to lead on..
It was also agreed that meetings be more structured.
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Emergency planning – waiting for someone to drive this forward
Defibrillator – look to paint telephone box
Cllr Kenworthy reported he had encouraged others to log the blocking of the beach road after the last storm on the Cumbria Highways reporting system. Despite over 6 reports it was noted that it was locals who cleaned up the road to enable it to still be used not Copeland BC or Cumbria CC.
Cllr Kenworthy had again written to Copeland BC and CCC and Cllr K Hitchen regarding the safeguarding of this road on 10 January 2018 and was awaiting an answer from Kevin Cosgrove.
Cllr Kenworthy understands that there is a proposal for yet another strategy report on the funding/costing of maintaining the road. There appears to be no evidence of a risk management plan with regards to the access to properties and the COMAH site at Eskmeals.
It was RESOLVED that a formal letter was to be sent by the Clerk from the Parish Council to Cumbria CC and Copeland BC requesting a response.
Nothing to report
Cllr Faulkner reported that 4 applications had been submitted for funding.
No update
Cllr Faulkner reported that the meeting was in March
All correspondence has been previously circulated. The following had been received:
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The next meeting to be held at the Community Room, Bootle Fire Station on 12 February 2018 at 7.30pm
There being no other business the Meeting closed at 9.40pm