Minutes
Ordinary
9th September 2019

BOOTLE PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD ON 9TH SEPTEMBER 2019 IN THE COMMUNITY ROOM, BOOTLE FIRE STATION, COMMENCING AT 7.00PM

9/9/19

14

54/19 Attendance
Cllr D Faulkner (Chair), Cllr R Kenworthy, Cllr M Capstick. Cllr R Read, Cllr G Stoker, Cllr P George, Cllr A Todd and Cllr A Woodcock

55/19 Apologies, Cty Cllr K Hitchen, Borough Cllr G McGrath

56/19 Exclusions of Press and Public
None required

57/19 DECLARATIONS OF INTEREST
Cllr Stoker declared a potential interest in Agenda item 7.2 tree surveys

58/19 Minutes of Meeting held on 8th July 2019
The minutes of the meeting held on the 8th July 2019 were approved and signed by the Chair.

59/19 Police Liaison Report
Cllr Kenworthy reported that a public meeting with the police had occurred on 8 August 2019. PS McDonald kindly presented to the meeting and was to provide a summary report for wider dissemination. The report is yet to be received. Doorstep notices had been delivered regarding security and a photofit of the suspect for the burglaries circulated.
A Neighbourhood scheme is proposed to be set up by members of the Community. Cllr Todd to liaise with the group and the Council and determine if any further help is required.
There were some concerns expressed about some newer residents in the Summerhill area.

60/19 PROGRESS REPORTS

60/19.1 Toilet Refurbishment
The Clerk reported that a new submission had been made to Copeland Community Fund for the conversion of part of the toilets to a rental space and it was agreed that a third of the reserves would be committed to the project if required.

60/19.1 Tree Survey
Cllr Stoker left the meeting whilst this item was discussed.
The Clerk reported that 2 quotations had been received from the 3 requested. After discussion it was agreed that the quotation from GS Arb Limited presented better value for money and was more comprehensive and had been based on a detailed site visit.
Proposed by Cllr Woodcock Seconded by Cllr Read that the contract be awarded to this company.

9/9/19

15

Cllr Stoker returned to the meeting

61/19 PUBLIC PARTICIPATION
None present

62/19 County Councillor and District Councillors’ Reports
None

63/19 APPLICATIONS FOR DEVELOPMENT

63/19.1 Applications
7/2019/4085 Demolition of rear conservatory and garage, new rear extension, garage, replacement roof finish/windows/doors and external works
The council resolved to support this application

7/2019/4091 Kinmont Buckbarrow Fell, Corney Fell Road,Bootle
Construction of two earth bunds to temporarily store water during high rainfall events to reduce flood risk to the village of Bootle
The Council resolved to support this application as a first for Natural Flood Measures (NFM) part of the wider work being undertaken by West Cumbria Rivers Trust and the Flood Resilience Group. The council noted that this will hopefully be the start of further such initiatives to help mitigate the flood risk on the A595 and properties.

63/19.2 Ratifications
None undertaken

63/19.3 Approved Planning Applications
None

64/19 FINANCIAL RECORDS

64/19.1 The following payments were approved:
L Cooper Clerks salary & expenses £497.30
HMRC PAYE £103.20
Whicham PC Course fees £ 80.00
SH Pennellum Toilet Cleaning August £ 77.50
B Hill Bootle in Bloom Plants etc £ 8.25

The following payments had been undertaken via Financial Standing Orders during the month of August
BHIB Insurance £536.85
Waterplus Water bill toilets £ 80.94
E:on Electricity toilets £ 31.21
R Cosgrove Repairs to toilets £105.00
SH Pennellum Toilet Cleaning £ 77.50

65/19.2 Receipts
VAT repayment £1593.77

65/19.3 To receive and note the bank statement dated 31 August 2019

9/9/19

16

The Clerk submitted a bank reconciliation statement which was checked and verified by Cllr Woodcock.

65/19.4 To consider the Budget Comparison Report as at 31 August 2019 and determine action needed to address deviations from the budget.
None required.

65/19.5 To note the Clerk had submitted a VAT Claim for £1593.77

66/19`VILLAGE MATTERS

66/19.1 Community Plan
Cllr Capstick reported that she had drafted a letter which was passed round the councillors to invite members of the community to join the Steering Group. The Clerk reminded councillors that this was a community led plan and not a Parish Council plan and that Councillors did not have the authority to speak on behalf of the council unless given authority from the council.

66/19.2 Benches on Shore Front
Cllr Kenworthy stated that still awaiting the Coastal Strategy report from Cumbria County Council which was originally planned for this summer. It was agreed that the benches would not be replaced until the outcome of this report was known and the strategy for protecting the road agreed.
Concerns were expressed that in a recent bid that the only beach in LDNP was Silecroft and that Bootle beach had been excluded.

66/19.3 Millholme Field/BDSCC
The Clerk reported that an email had been sent to the BDSCC on 9 July regarding responsibility for grass cutting on the sports Field. The Clerk had reviewed the Lease agreement drawn up in 1981 and noted that BDSCC were in breach of the Lease by failing to pay the rental of £1 per annum and also provide evidence of insurances.
The Clerk to write to the Trustees requesting compliance.

66/19.4 Review of Polling Districts and Polling Places
The Council wished to keep the status quo

66/19.5 Recycling Monks Moor and Telephone Box project
Cllr George reported that Copeland BC were placing recycling boxes at Monks Moor as a trial.
Cllr Woodcock reported that the community wished to keep the phone box and the consensus of opinion was to install a defibrillator in there. The Clerk reported that an expression of interest had been lodged on behalf of the council to take over the box and was now awaiting the result of the consultation.
It was noted that Hycemoor are requesting a small notice board in the village.

66/19.6 Litter picks and litter bins
The Clerk reported that she was awaiting a response from Copeland BC re costings.

66/19.7 Repositioning of Notice Board located at Capt Shaws School
Discussion took place as to where the notice board could be relocated as its poor location had been brought up at the Annual Parish Meeting.

9/9/19

17

It was agreed that it should be relocated to the toilets once the conversion had taken place.

67/19 Reports from representatives on outside bodies and working groups

67/19.1 Beach
See minute 66/19.2

67/19.2 Feedback from Flood Group
Cllr Kenworthy stated that West Cumbria Rivers Trust were planning some more community days to make more woody dams after die back..

68/19 Correspondence
All correspondence has been previously circulated. The following had been received:

• Letter received from Bootle in Bloom reporting that Bootle has again won the Gold Medal and the Copeland Shield for Best in Borough. Other winners are Captain Shaw’s, the Bowling Club and a resident at Summerhill. The Clerk was asked to put the results up on the website.
• Cllr Faulkner had received notification re works and road closures

69/19 Councillor Matters

• Cllr Kenworthy reported that the new bench had now been installed on Inmans Lane
• Cllr Kenworthy reported that the “Don’t follow SATNAV” sign had been installed at Ford House by Cumbria County Council as requested by the Clerk.
• Cllr Kenworthy stated that he had received reports of lights being out on Summerhill. Cllr Todd to review lights in this area and report any defects on the Cumbria CC HiMS system
• Cllr Todd reported that she had been approached by a member of the community re co-option to the council. Advice was given as to how they may apply
• Cllr Woodcock reported that the road in Monk Moors had potholes, advised to report on the Cumbria CC HiMS system.
• Cllr Woodcock reported that the post box at Monk Moors had been sealed over.
• Cllr Faulkner gave his apologies for the next meeting.

70/19 Next Meeting
The next meeting to be held at the Community Room, Bootle Fire Station on 14 October 2019 at 7.30pm.

There being no other business the Meeting closed at 9.20pm