Minutes
Ordinary
14th October 2019

Bootle Parish Council

Draft Minutes of the Meeting of the Parish Council held on 14th October 2019

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DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD ON 14TH OCTOBER 2019 IN THE COMMUNITY ROOM, BOOTLE FIRE STATION, COMMENCING AT 7.30PM

71/19 Attendance

Cllr R Kenworthy (Chair). Cllr R Read, Cllr G Stoker, Cllr P George, Cllr A Todd and Cllr A Woodcock

72/19 Apologies

Cllr D Faulkner, Cllr M Capstick

73/19 Exclusions of Press and Public

None required

74/19 Declarations of Interest

None

75/19 Minutes of Meeting held on 9th September 2019

The minutes of the meeting held on the 9th September 2019 were approved and signed by the Chair.

76/19 Police Liaison Report

The Clerk had previously circulated a report. PCSO’s are no longer allowed to attend parish council meetings, except where there are concerns re incidents. Due to preceived under reporting the police are encouraging the public to report all incidents or suspicious circumstances on 101 for non-emergency incidents. Cllrs, therefore are to encourage reporting wherever possible.

77/19 Progress Reports

77/19.1 Toilet Refurbishment

The Clerk reported that an application had been submitted to Sellafield for funding which would be considered on 1 November 2019.

78/19 Public Participation

None present

79/19 County Councillor and District Councillors’ Reports

It was resolved that Clerk write to Cllr Hitchen and McGrath requesting reports for the next meeting and future meetings if they are unable to attend. It was noted that Haverigg Prison were to increase their numbers and the type of prisoner was to change. The Council expressed concern that there had been no consultation with communities and the Clerk was instructed to write to the Prison Governor.

80/19 Applications for Development

80/19.1 Applications

7/2019/4100 Fell Croft, Main Street, Bootle

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Timber deck and stair access (retrospective)

The council had no objections to this application

81/19.2 Ratifications

None undertaken

82/19.3 Approved Planning Applications

7/2019/4085 West View, Main Street, Bootle

Demolition of rear conservatory and garage, new rear extension, garage, replacement

Approved with Conditions

The council expressed concerns with regards to the planned coastal path as the route through Bootle was unknown. The Council were unaware of any there consultation and it was unclear who was now co-ordinating it due to personnel changes. The Clerk was requested to investigate as it also affects Whicham Parish and inform the council before the next meeting such that any route can be discussed.

83/19 Financial Records

83/19.1 Payments

The following payments were approved:

• E:on Electricity toilets £20.37
• Waterplus Toilets £94.91
• Trustees of Capt Shaws – room hire £15.00
• SH Pennellum Toilet Cleaning September £77.50

83/19.2 Receipts

None

83/19.3 To receive and note the bank statement dated 30 September 2019

The Clerk submitted a bank reconciliation statement which was checked and verified by Cllr Woodcock.

83/19.4 To consider the Budget Comparison Report as at 30 September 2019 and determine action needed to address deviations from the budget.

None required.

83/19.5 To consider a Draft budget for 2020/21

The Clerk presented a draft budget to the meeting, which was considered and a number of changes were made.

Cllr Kenworthy to speak with the lead on Bootle in bloom to ascertain their future plans and to explain the accounting arrangements.

The amended budget to be presented at the next meeting for ratification.

84/19 Village Matters

84/19.1 Community Plan

No update received.

84/19.2 Millholme Field/BDSCC

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The Clerk reported that she had written to the Trustees and was now awaiting a response.

84/19.3 Recycling Monks Moor and Telephone Box project

Cllr Stoker reported that CBC were not collecting the recycling boxes as agreed. Cllr George to chase.

The Clerk reported that we were awaiting the results of the consultation with regards to the telephone boxes.

84/19.4 Litter picks and litter bins

The Clerk reported that she was awaiting a response from Copeland BC re costings. It was noted that correspondence had been received that the recycling bins at Bootle were to be removed.

84/19.5 Financial Regulations 2019

The new Financial Regulations were approved.

Proposed by Cllr Woodcock, Seconded by Cllr Todd

85/19 Reports from representatives on outside bodies and working groups

85/19.1 Beach

Cllr Kenworthy reported that no update on the Cumbrian Coastal Strategy had been received. There had been a change of lead on this project and it was unclear who was the appropriate contact. The Clerk to Contact Cty Cllr Hitchen.

85/19.2 Feedback from Flood Group

Cllr Kenworthy reported that a meeting had been arranged with West Cumbria Rivers Trust for week commencing 21st October 2019 and that planned to works on the woody dams are to commence from October 2019.

86/19 Correspondence

All correspondence has been previously circulated. The following had been received:

• Concerns were expressed that there had been no prior notification of the road closure on the A595 Whicham Valley. The Clerk to write to Cumbria Highways.
• An email had been received from Act re community led housing, The Clerk to respond and decline
• A letter had been received from Act promoting Neighbourliness
• A letter had been received from e:on re the electricity contract. The Clerk was given leave to re-negotiate the contract.
• A letter had been received from Cumberland Building Society re changes to deposit accounts
• An email has been received outlining the track improvement works to the line north of Bootle which will result in replacement buses for Sunday services until December
• An email inviting councillors to the Lake District Transport conference on the 12th of November had been received. No councillors are available to attend this full day event.
• An email with a press release from NHS Cumbria has been received outlining their intention to roll out video consultations.

87/19 Councillor Matters

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• Cllr Stoker reported that work would commence on 4/5 November on the trees
• The Clerk requested that the council continue to stick to the Agenda at all future meetings as typing up the minutes had been problematic in the last few months.
• Cllr Todd reported that the failed street lights had been reported and were now back working
• Cllr Todd reported that a member of the community had expressed concern regarding the state of a property on Summerhill that appeared empty. Advised to report it to the Empty homes officer at Copeland BC.
• Cllr Woodcock reported that she had been approached by residents concerned about proposed changes to the church. The Council agreed that this was a matter for the Parochial Council.
• Cllr Woodcock reported that the post box at Monk Moors had now been reinstated.
• Cllr Kenworthy reported that he would attend the meetings on SMR’s/AMR’s
• Cllr Kenworthy had been approached as in 2020 it will be the 75th Anniversary of the landmines exploding at Bootle Station which resulted in loss of life and was the Parish Council planning to do anything to commemorate the event. This to be placed on the next agenda

88/19 Next Meeting

The next meeting to be held at the Community Room, Bootle Fire Station on 11 November 2019 at 7.30pm.

There being no other business the Meeting closed at 9.45pm