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DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD ON 9TH JULY 2018 IN THE COMMUNITY ROOM, BOOTLE FIRE STATION, COMMENCING AT 7.30PM
36/18 Attendance
Cllr D Faulkner, Cllr, R Kenworthy, Cllr R Read, Cllr P George, Cllr G Stoker
PCSO Booth
1 member of the public
37/18 Apologies
Cllr M Capstick and Cllr T Miles,
38/18 Exclusions of Press and Public
None
39/18 Declarations of Interest
Cllr Faulkner declared an interest in Agenda item 12.3
40/18 Minutes of Meeting held on 11th June 2018
The minutes of the meeting held on 11th June 2018 were approved and signed by the Chairman.
41/18 Police Liaison Report
A report had been received and circulated to all Councillors prior to the meeting. PCSO Booth stated that he was now covering from Ravenglass down to Millom and he would try and attend Parish Council meetings, but he is not allowed to change shifts in order to attend, unless it is of an urgent matter. He will continue to send through reports of logs for the information of the Parish Council. Priorities for concern are any increases in the reporting of theft, ASB, road related incidents. Increases in welfare concerns are seen as a positive by the police in that communities are keeping an eye on each other.
Given the recent road incidents and the range of care taken by different farmers in the area, Cllr Kenworthy asked what was the police’s policy on farmer’s trailing mud etc onto the road. If reported to the police they would assess and contact Highways to clear. The cost of this would then possibly sit with the offending farmer. The Police position is clear that bringing mud and other debris onto any road is a hazard and farmers have a responsibility to ensure that they do not cause danger.
Cllr Stoker asked if a suspicious circumstances were reported eg suspicious persons in vans, lamping etc, would police attend. PCSO Booth stated that there should be a response to such incidents but it would depend on the circumstances as to whether there was an immediate response. He did state, however, that all incidents should be reported on the 101 system (in an emergency 999) as they are logged and it may be useful intelligence in the future should police have call to pull over a vehicle or stop a person(s) acting suspiciously.
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Cllr Kenworthy reported that he had seen someone fly tipping garden waste into the River Annas and enquired who it should be reported to. PCSO Booth stated that he would investigate whether it was a police or an Environment Agency matter.
PCSO Booth was thanked for attending the meeting and left.
42/18 Progress Reports
42/18.1 Flooding
Cllr Kenworthy reported that all areas on the permit had been cleared of gravel and it was estimated that over 500 tonnes had been removed. There had been no accidents or serious incidents during the operation. A field culvert had been cracked when the digger went over it and this had been repaired with 6 concrete sleepers. BPC are still awaiting the invoice for this. BFRG members (affected residents) were feeling much happier now that the work had been completed.
The extracted gravel had been stockpiled on the river bank and an exemption licence for land owners had been obtained. This allows them to stockpile up to 12 months or use it appropriately on their land.
Cllr Kenworthy asked that the Clerk sent a specific letter of thanks to Ms Sandra Duck and Chris Tyson for all their hard work, and day to day co-ordination of the works. Mr Tyson had taken annual leave to enable him to work every day on the project, maximising the use of the excavator.
The excavator had also been used to clear a large tree root from a fallen tree, which was in danger of blocking the river and half in the resident’s garden.
It was estimated that the gravel management project had cost £3830.
Cllr Kenworthy reported that whilst the river was being cleaned out, there was an incident of a resident dumping garden waste into the river and members of the BFRG group were appalled at the actions of this resident fly tipping, after expending so much effort in clearing the river. A package of information from the Environment Agency regarding the impact of fly tipping into water courses has been requested.
The EA are to formally inspect the river bank and the work in the next month.
A Flood Resilience Meeting will be arranged to close out the gravel management works and subsequently inform the EA of completion. Other meetings are planned for the wider issues with the EA, rivers Trust etc.
42/18.2 Toilet Refurbishment
Cllr George reported that plans now need to be drawn up for submission of planning application. Cllr Kenworthy to complete them in August ready for submission. Cllr George to contact Millom Disability Group prior to the plans being drawn up to ensure that they meet current standards and guidance. It is estimated that the cost of the refurbishment would be £19100. A stage 1 application to be submitted to Copeland Community Fund.
42/18.3 Emergency Plan
Due to work commitments Cllr Miles is unable to continue with this project. The Clerk to write to Cllr Miles to submit a report for the September meeting as to the progress currently made, to enable the task to be completed.
43/18 Public Participation
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There is no recycling bin at Monk’s Moor, Hycemoor and most of the rest of the parish roadside collection of recycling.
If land could be identified at Monk’s Moor large bins could be deposited there for residents to use. The Clerk to raise the query with Copeland BC.
44/18 County Councillor and District Councillors’ Reports
None
45/18 Applications for Development
45/18.1 Applications
None
45/18.2 Ratifications
None undertaken
45/18.3 Approved Planning Applications
7/2018/4051 Portal framed building for implement and general storage and silage storage
Notification of Intention (Agricultural, Q6g)
Mayfield Farm, Bootle Station
Approved
7/2018/4040 Two storey gable elevation extension
Wellbank Cottage, Bootle Station, Bootle Station,
Approved with Conditions
46/18 Financial Records
46/18.1 The following payments were approved:
Flannery Plant hire Hire of Excavator £2340.00
L Cooper reimburse domain name costs £16.00
B Hill Bootle in Bloom £184.19
A Clarke Bootle in Bloom £58.87
SH Pennellum Toilet Cleaning June 18 £67.50
R Read Toilet consumables £28.78
JCT Thornton Diesel for digger £168.48
S Duck Spill kit for digger £71.34
R Kenworthy Reimburse digger insurance £236.45
R Tyson Digger operator expenses £400.00
46/18.2 Receipts
None
46/18.3 To receive and note the bank statement
Cllr George checked and signed the bank reconciliation provided by the Clerk
46/18.4 To consider the Budget Comparison Report as at 30 June 2018 and determine action needed to address deviations from the budget.
None required
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47/18 Village Matters
47/18.1 Allotment Field
Cllr Stoker reported that there was no funding for hedging. Cllr Kenworthy to approach West Cumbria Rivers Trust to see if it could form part of their project.
47/18.2 Bootle in Bloom
Cllr Faulkner reported that judging had taken place on 1 July and the village was now awaiting the results. The Clerk was instructed to write a letter of thanks to Bootle in Bloom for painting the toilets and planting hanging baskets etc.
47/18.3 LDNP
Cllr Faulkner confirmed that a response had been sent off re the consultation. It was agreed to send a letter of support to the PCCG re the proposed extension to LDNP boundaries.
48/18 Reports from representatives on outside bodies and working groups
48/18.1 Beach
It was agreed to invite Mr Cosgrove (County Highways) and Cty Cllr Hitchen to a meeting in September to discuss the issues. The Clerk was instructed to investigate the complaints procedure with the FOI regarding the tardiness in responding to requests.
48/18.2 Wellbank
Cllr Faulkner reported that there had been no change to the project.
48/18.3 Swimming Pool
Cllr Faulkner reported that funding was still being sought.
48/18.4 Wellbank Footpath
When S106 monies received intend to undertake preparation of a plan.
49/18 Correspondence
All correspondence has been previously circulated. The following had been received:
50/18 Councillor Matters
51/17 Next Meeting
The next meeting to be held at the Community Room, Bootle Fire Station on 10 September 2018 at 7.30pm
There being no other business the Meeting closed at 9.15pm