Original Title: April 2018
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DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD ON 12TH MARCH 2018 IN THE COMMUNITY ROOM, BOOTLE FIRE STATION, COMMENCING AT 7.30PM
Cllr D Faulkner, Cllr, R Kenworthy, Cllr R Read, Cllr M Capstick, Cllr P George
Cty Cllr K Hitchen
1 member of the public
Cllr G Stoker and Cllr T Miles,
None
Cllr Faulkner declared an interest in Agenda item 12.3
The minutes of the meeting held on 12th March 2018 were approved and signed by the Chairman.
A report had been received and circulated to all Councillors prior to the meeting. The report was accepted.
Cllr Kenworthy reported that a management plan and environmental Assessment had been developed for the extraction of gravel from the river Annas. Cost estimate was £5k An excavator could be hired from Flannerys at a cost of £1250. Cllr Kenworthy to check what insurance cover there was on the vehicle from the hirer. Volunteers from the Flood Resilience Group would be covered by the Parish Council’s Public Liability Insurance. Once a date has been set for the work to commence, the Clerk would contact the insurers to inform them. A stakeholder Engagement form had been developed to gain permission from landowners.
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BDSC and storage of gravel – the BDSC had expressed concerns to Cllr Capstick re the weight of the tractor/trailers going over the cattle grid, how they would turn around without trespassing on the football pitch and how long the stone was to be stored for. Cllr Keworthy to liaise. A meeting with the Environment Agency, West Cumbria Rivers Trust and CCC is to be held on 16 April 2018 to discuss the leaky dam projects. A meeting to be held on 17 April 2018 to progress large scale retention project feasabilities.
Cllr George distributed an amended plan to the toilets which showed that the door had been moved on the proposed retail outlet. No costings had yet been received and an application for change of use would have to be submitted along with building regulations. There are still issues around the covenant one of which is the sharing of any revenue with CCC. Cty Cllr Hitchen kindly agreed to discuss this concern directly with CCC higher management.
It was agreed that an estimate would be obtained from a builder to get indicative costings for the project, it would be mentioned at the Annual Parish Meeting to get feedback from the community on the proposed plan, and an application would be submitted to the Copeland Community fund for funding the project.
It was suggested that Millom Disability forum be contacted for advice re the proposed new disabled toilet.
Cllr Miles had left a report stating that he was negotiating to agree that the Fire Station should be the dedicated centre for the emergency plan
No members of the public were present who wished to participate
Cllr Hitchen stated that he had nothing to add re Bootle beach.
Proposed boundary changes response – He hoped that the Parish Council would respond to the proposed changes. It had been proposed that a new ward be created from Muncaster Head down Haverigg and the whole of Millom without Parish Council and be called Black Combe & Scafell Ward with 2 Councillors. He considered the ward was too big and as split by the mountains into a West/East and would have been better as 2 wards ie East Southern and West Southern.
Cllr Faulkner stated that the original response had not been so radical. In the new proposals Drigg and Carleton Parish Council would be split between two wards and they were looking for support to prevent this.
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It was agreed that this be an Agenda item at the next meeting for further discussion and a response to be formulated.
Cllr Capstick raised the issue of re-cycling. On Mill St to the fell there were 11 houses, but they only got the bins collected and had been excluded from the recycling project and should be included on the recycling route. Borough Cllr Hitchen said he would follow this up.
It was noted that lids for the recycling boxes were in short supply and Borough Cllr Hitchen asked if there was a central point where some could be deposited for locals to access them.
Cllr Hitchen was thanked for his report.
None received
None undertaken
None received
L Cooper Reimburse for ICO registration £ 35.00
B Hill Bootle in Bloom matls, entry fees £ 309.60
E:on Electricity toilets £ 34.37
CALC Annual Subscription £ 225.00
SH Pennellum Toilet Cleaning March 18 £ 67.50
P George Reimburse toilet cleaning matls £ 25.78
CALC – reimburse for Transparency Funding 536.31
Comprising of website costs £ 86.31
Staff set up and input costs £450.00
None
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None were required.
The Annual Governance Statement had been circulated to all Councillors prior to the meeting. Each statement was read out by the Chair and it was agreed that the Parish council had been compliant on all matters. The Statement was signed by the Chair and the Clerk
The Risk Assessment had been amended by the Clerk and previously circulated to the Councillors prior to the meeting, additional amendments were proposed by the Chair and noted in red. Proposed by Cllr Kenworthy and Seconded by Cllr Faulkner to accept the Risk Assessment as amended.
Cllr Capstick had produced a poster for placing on the notice boards advertising the 3 vacancies. Cty Cllr Hitchen stated that the Parish Council could apply to reduce its numbers if it so wished especially if it was finding difficulty in recruiting sufficient Councillors.
Due to other commitments that date has now been changed to 23 May 2018 in the School Hall. It was agreed to invite Mike McKinley, LDNP Chair, a LDNP Ranger, Eric Barker, Mike Starkie, Mayor of Copeland, Maria Hewitt and Trudy Harrison and representatives of Bootle in Bloom. Topics on the Agenda would include an update on Bootle Beach, Bootle in Bloom, and the proposed changes to the toilets
Cllr Faulkner reported that work was continuing on the plot on the corner of Mill Street and that Bootle had been entered in this year’s competition.
Cllr Stoker to be asked for a report for the next meeting.
The Clerk had prepared and distributed a summary of the new Regulations and the steps the Parish Council would have to take to show compliance. The Clerk had registered the Parish Council with the Information Commissioners Office as required.
This to be discussed at the next meeting.
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Cllr Kenworthy stated that a letter had been sent to CCC regarding risk mitigation for the beach and the response was that another set of consultants were being employed to undertake a report for the whole of Cumbria. None of the specific questions asked had been answered, in spite the letter being sent as a Freedom Of Information request. CCC have the responsibility of keeping the road open and CBC for protecting it. it was noted that from previous meetings that £120k spent on piling would have guaranteed the road fwhilst shore management arrangements were put in place. It was noted that £1m had been set aside for town regeneration.
Cty Cllr Hitchen responded that evidence was required to get the funding to spend the money on the highways. A further copy of the original letter sent was to be sent to Cllr Hitchen
The Clerk was instructed to re-send the letter to Keith Little and Kevin Cosgrove (and all those cc’d) requesting that each point in the letter be answered in preparation for the Annual Parish Meeting in May
It would appear that the development was no nearer to signing off the planning application. The highways condition to the planning application – unknown what response from the developer would be.
Cllr Faulkner reported that funding was still being sought
It was noted that a condition of the development plans for Wellbank was for a footpath and that some land would be made available for this. There was a question mark as to how this would be funded, it was thought that £50k would be provided by the developer on a S106. Eric Barker had been applying for some funding through CBC and project may be included. CCC had no design for the footpath and it appeared there was no cohesive plan for the footpath.
All correspondence has been previously circulated. The following had been received:
None
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The next meeting to be held at the Community Room, Bootle Fire Station on 14 May 2018 at 7.30pm
There being no other business the Meeting closed at 9.45pm