Minutes
Ordinary
12th February 2019

Bootle Parish Council

Draft Minutes of the Meeting of the Parish Council held on 12th February 2019

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DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD ON 12TH FEBRUARY 2019 IN THE COMMUNITY ROOM, BOOTLE FIRE STATION, COMMENCING AT 7.30PM

119/18 Attendance
Cllr D Faulkner (Chair), Cllr R Kenworthy, Cllr G Stoker Cllr M Capstick Cllr R Read, Cllr A Woodcock

120/18 Apologies
Cllr P George

121/18 Exclusions of Press and Public
None required

122/18 Declarations of Interest
None

123/18 Minutes of Meeting held on 14th January 2019
The minutes of the meeting held on 14th January 2019 were not approved. Amendments to be made and reissued to Councillors for approval at the next meeting.

124/18 Police Liaison Report
A report had been received and previously circulated to Councillors. It was agreed to accept the report. The rural Police Inspector was to talk to the children at the School and may attend a future Council meeting.

125/18 Progress Reports

125/18.1 Toilet Refurbishment
The plans were now complete and were to be submitted for planning permission and change of use. Cllr George to obtain 3 quotations so that these can be submitted to the Copeland Community Fund.

125/18.2 Emergency Plan
In the absence of Cllr Miles, this was deferred to the next meeting.

125/18.3 Tree Survey
Cllr Stoker had obtained 2 quotations for a survey to be undertaken on the trees identified. It was proposed by Cllr Kenworthy and seconded by Cllr Woodcock to ask Treescapes Consultancy to undertake the inspection.

126/18 Public Participation
None present

127/18 County Councillor and District Councillors’ Reports
None received.

128/18 Applications for Development

128/18.1 Applications
None received

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128/18.2 Ratifications
None undertaken

128/18.3 Approved Planning Applications
None received

129/18 Financial Records

129/18.1 The following payments were approved:

• L Cooper  reimburse renewal of website  £221.18
• L Cooper  reimburse Streetwise plan  £24.00
• E:on  Electricity – toilets  £39.71
• SH Penellum  Toilet Cleaning Services Dec  £69.75

129/18.2 Receipts
None received

130/18.3 To receive and note the bank statement dated 31 January 2019
Cllr Stoker checked and signed the bank reconciliations provided by the Clerk

131/18.4 To consider the Budget Comparison Report as at 31 January 2019 and determine action needed to address deviations from the budget.
Clerks and Councils expenses to be increased by £120, monies will be moved from those allocated to external auditor’s fees

131/18.5 Change of contacts for Invoices and Bank statement
The Chair to arrange for all correspondence currently being received by himself to be re-directed to the Clerk.

132/18 Village Matters

132/18.1 Phone Box – Church Lane
The Clerk reported that the phone box had now been handed over to the Parish Council and would appear on the asset register.

13218.2 To approve a Grant Awarding Application form
The Clerk had produced an application form and this to be distributed amongst the councillors for approval at the next meeting.

132/18.3 Community Plan
The Clerk had contacted ACT and a representative had agreed to attend the next meeting to inform the Council of actions required to update the Community Plan.

132/18.4 Annual Parish Meeting
It was resolved that the Annual Parish Meeting would be held on 23 May 2019 at Captain Shaw’s School subject to room availability.

132/18 Reports from representatives on outside bodies and working groups

132/18.1 Beach
Cllr Kenworthy reported that he had contacted CCC and had confirmation that they have received information from Qinetic. These have been made available to Cumbria CC consultants for development of further appropriate options with their report.

132/18.2 Feedback from Flood Group
Cllr Kenworthy reported that following a recent meeting of the group, a precise would be written on the work of the Flood Group and be put on Cumbria Crack page for information/feedback to the wider community. It was agreed that this would also be uploaded onto the Parish Council website once available.

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133/18 Correspondence
All correspondence has been previously circulated. The following had been received:

• An email had been received from the Village hall requiring additional information from the circus.
• CALC Newsletter – Cllr Stoker was asked to read re the consultation of the felling of street trees and feedback to the council re response/comments.
• An email had been received by the Chair enquiring if the Council required another bench making. This to be placed on the Next Agenda for consideration.

134/18 Councillor Matters

• Cllr Read reported that there will be a beach clean-up on 23 February.
• Cllr Kenworthy to check with Cumbria Highways and Qinetiq as to who is responsible for the “road closure” signs currently in a state of disrepair and potentially confusing for drivers
• Cllr Kenworthy expressed concerns that the railway crossing had been closed again without notification and had caused significant disruption to local businesses. As the Clerk had previously raised the lack of appropriate communication of closures with Network Rail and not received a response then it was agreed to send a strongly worded letter to Network Rail expressing the impact caused by the lack of communication/notification.

135/18 Next Meeting
The next meeting to be held at the Community Room, Bootle Fire Station on 11 March 2019 at 7.30pm.

There being no other business the Meeting closed at 9.30pm