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101/18 Attendance
Cllr, R Kenworthy (Chair), Cllr G Stoker Cllr P George, Cllr M Capstick Cllr R Read
A Woodcock
102/18 Apologies, Cllr D Faulkner and Cllr T Miles
103/18 Co-option of Councillor
A letter of application had been received from A Woodcock to be co-opted onto the Council. It was proposed by Cllr Stoker and Seconded by Cllr Read that the co-option be approved.
It was resolved to co-opt A Woodcock onto the council, who was invited to complete the Declaration of Acceptance of Office, which was witnessed by the Clerk.
104/18 Exclusions of Press and Public
None required
105/18 DECLARATIONS OF INTEREST
None
106/18 Minutes of Meeting held on 12th November 2018
The minutes of the meeting held on 12th November 2018 were approved and signed by Cllr Kenworthy, Vice Chair in the absence of the Chair.
107/18 Police Liaison Report
A report had been received and previously circulated to Councillors. It was agreed to accept the report.
108/18 PROGRESS REPORTS
108/18.1 Toilet Refurbishment
Cllr George reported that she had sent the specification to one builder for a quote. Cllr Kenworthy to complete plans for planning permission and building notice purposes based on the agreed layout/specifications.
On reviewing the layout it was agreed that there was insufficient room for 2 disabled toilets and that the planned layout of 1 disabled and 2 unisex toilets to remain.
108/18.2 Emergency Plan
In the absence of Cllr Miles, this was deferred to the next meeting.
108/18.3 Tree Survey
Cllr Stoker had undertaken a visual inspection ofhighlighting all trees located on parish council land and produced a report recommending those trees that
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require a full survey undertaking on them. Cllr Stoker to contact appropriately qualified contractors to obtain quotes for the works.
It was agreed that Cllr Stoker would undertake works required to the Cherry tree located near to the toilets.
It was suggested that once surveys and remedial works had been undertaken that BDSCC be invited to manage routine checks on the sports ground trees, especially after storms.
109/18 PUBLIC PARTICIPATION
None present
110/18 County Councillor and District Councillors’ Reports
None received.
111/18 APPLICATIONS FOR DEVELOPMENT
111/18.1 Applications
None received
111/18.2 Ratifications
None undertaken
111/18.3 Approved Planning Applications
7/2018/4094 New Mill Howe, Bootle, Millom
An all purpose barn that will mainly be used for storage but will also house sheep during winter months for health welfare purposes
Approved with Conditions
7/2018/4103 Pipers Croft, Bootle
Erection of a 13m rear extension, erection of front porch, internal/external modifications to an existing bungalow, installation of timber decking and steps to the rear, erection of single garage, and the change of use of agricultural land to residential garden.
Approved with Conditions
7/2018/4117 Bootle Evangelical Church, Chapel Lane, Bootle,
Replacement of windows & door to 20th century hall extension to church building
Listed Building Consent Granted
7/2012/E4030 Woodstock, Bootle
Use of property as a single residence
Permission required
112/18 FINANCIAL RECORDS
112/18.1 The following payments were approved:
SH Penellum Toilet Cleaning Services Dec £ 69.75
Outlines Fitting overlay signs BIB £ 20.00
SLCC third cost of membership £ 36.00
L Cooper Clerks Salary & expenses £ 497.30
HMRC PAYE £ 103.20
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Woodhouse Grass cutting Hycemoor 2018 £ 303.00
Water plus Water bill toilets £ 107.25
British Telecoms Purchase of Phone booth £ 1.00
The following invoices were paid under Financial Standing Orders during the month of December
Fox fencing – railway sleepers £ 72.00
BCW Office Products overlay signage BIB £ 64.82
SH Penellum – toilet cleaning November £ 77.50
112/18.2 Receipts
None received
113/18.3 To receive and note the bank statement dated 30 November and 31 December
Cllr Capstick checked and signed the bank reconciliations provided by the Clerk
113/18.4 To consider the Budget Comparison Report as at 31 December 2018 and determine action needed to address deviations from the budget.
None required
113/18.5 Annual precept for 2019/20
The Clerk reported that a request had been made to Copeland Borough Council for the Annual Precept.
114/18 VILLAGE MATTERS
114/18.1 Allotment Field
Cllr Stoker reported that there was no funding for the planting of hedging or fencing. Cllr Kenworthy to include it in a proposed plan to the Rivers Trust. The use of the field to be included in the Community Plan.
114/18.2 Phone Box – Church Lane
The Clerk reported that BT had sent a contract for the phone box to enable the Parish Council to take over responsibility.
It was proposed by Cllr Kenworthy and Seconded by Cllr Stoker that the contract be agreed upon and the phone box purchased for the sum of £1.
114/18.3 To approve a Grant Awarding Policy
The policy had been previously circulated
Proposed by Cllr Capstick and Seconded by Cllr Woodcock that the policy be approved.
The Clerk to create an accompanying application form and a draft note for consideration for the next meeting. Once approved this would be circulated/shared with the community.
114/18.4 To approve the revised and amended Standing Orders
These had been previously circulated to the council. Proposed by Cllr Stoker, seconded by Cllr George it was RESOLVED to accept the Standing Orders
114/18.5 To approve the revised and amended Financial Standing Orders
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These had been previously circulated to the council. Proposed by Cllr Woodcock, Seconded by Cllr George it was RESOLVED to accept the Financial Standing Orders
114/18.6 Human Resources issue
a) Clerk’s Annual Appraisal
Cllrs Kenworthy and Capstick undertook this in January Review form to be shared with the council.
b) CiLCA Course
The Clerk informed the Council that she had obtained the qualification and explained the benefits to the council.
115/18 Reports from representatives on outside bodies and working groups
115/18.1 Beach
Cllr Kenworthy reported that he had attended the Copeland Coastal Strategy group meeting. On challenging the economic impact assessment in the report then Cumbria CC conformed that information from the MOD/Qinetic had not been made available. In order to ensure thatmore appropriate values and options to maintain the road be considered Cllr Kenworthy raised the issue with both Trudy Harrison MP and Qinetic and requested that the appropriate information be made available to Cumbria CC during the consultation. It has been confirmed by Cumbria CC that the information has now been made available and their consultants are developing options in light of this.
Cllr Kenworthy reported that Cumbria CC did not have a contingency plan if the road was to disappear in a storm event.
Cllr Stoker pointed out that when the railway crossing is closed for repairs, the beach road is the only viable alternative route. It was agreed that the beach road be included in the Community Plan.
115/18.2 Wellbank
Since the development is not within the control of the Council then until progress/requests are made, the Council resolved to remove this item from the Agenda.
115/18.3 Swimming Pool
A letter had been received from Bootle and District Swimming Club applying for a contribution to the fundraising for a new pool. After discussion it was resolved that the Parish Council were unable to donate any significant funding to the project to support the match funding requirements.
It was resolved that the Community would be asked via the Community Plan what they would want from a swimming pool.
115/18.4 Wellbank Footpath
It was resolved that this would be included in the Community Plan. The Clerk was instructed to contact ACT to arrange a meeting re revising the Community Plan.
115/18.5 Feeback from Flood Group
Cllr Kenworthy reported that a precise would be written on the work of the Flood Group and be put on Cumbria Crack page for information/feedback. To include the work with the West Cumbria Rivers Trust and DEFRA in further projects including a heritage footpath and a scheme to pay farmers to undertake flood retention/wildlife habitats schemes.
116/18 Correspondence
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All correspondence has been previously circulated. The following had been received:
117/18 Councillor Matters
118/18 Next Meeting
The next meeting to be held at the Community Room, Bootle Fire Station on 11 February 2019 at 7.30pm.
There being no other business the Meeting closed at 9.35pm